Donation Policy

Introduction

SHL operates a transparent acquisitions policy to provide a clear audit trail for any gifts, donations or other deposit of material within SHL. Any proposed donations or gifts need to support one of the fourteen key research areas; support SHL’s strategic research priorities; complement or extend existing special collection strengths; or represent an emerging research area that SHL wishes to develop. Donation offers will be catalogued and made available to the SHL members for as long as this is practical and desirable in line with SHL’s Collection Management Policy. Donations of more than 25 items are normally considered a ‘named’ collection and are subject to a separate appraisal process.

SHL collections primarily divide into two main areas: modern research collections and special collections (rare books and archives), irrespective of collection format.

 

Modern Research Collections

The modern research collections are comprised of books, periodicals and other series in both print and e-format. Each collection area is assigned to a research librarian to manage. For more information check our website. Donations offers to the modern research collections that include fewer than 25 items will be assessed by the relevant research librarian. Donations offers to the modern research collections that include more than 25 items will be assessed by the monthly SHL Collection Development Group.

 

Special collections

Special Collections is comprised of archives and manuscripts (including the University of London archive) in analogue and born-digital formats, all pre-1801 printed items, later printed items rendered rare for reasons of scarcity or copy-specific features, named special collections of printed books, historic printed and manuscript maps, and artefacts. Donations offers that fit into these categories, regardless of their size, will be assessed by the monthly SHL Collection Development Group.

 

Offering a donation

Please do not send any items to SHL prior to contacting us. Items that do not fit the criteria of our Collection Management Policy, will be either securely disposed of or passed onto a third party nominee. Please contact the relevant colleague below with donation offers, who will acknowledge your response and provide advice on any further action required.

 

Dr Richard Espley
Head of Modern research collections
Senate House Library
University of London
Malet Street
London WC1E 7HU
richard.espley@london.ac.uk | 020 7862 8421

Dr Maria Castrillo
Head of Special Collections & Engagement
Senate House Library
University of London
Malet Street
London WC1E 7H
maria.castrillo@london.ac.uk | 020 7862 8413